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Doing business globally can provide businesses with exciting new opportunities for growth and profit. As the bad ass in the office you are most likely going to be the one responsible to get your executives where they need to be.. 👩🏾💻
Below are a few best practices that will help with the travel planning process:
* Tip #1 – Understand the Travel Agenda (i.e. Will the flight arrive in enough time to allow for a relaxed ride to the first meeting?)
* Tip #2 - Learn as much as you can about your traveler’s destination in advance of their trip (local currency, local time zone, will they need power adapters for electrical cords?)
*Tip #3 - Determine if vaccinations or medications are required for the trip, your traveler may need to visit a doctor who specializes in travel health four to eight weeks before their departure
*Tip #4 - Be sure you’re clear on the preferred method of connecting while your executive is away do they want to connect via– phone, email, texting etc. What types of updates do they want from you and how often? Please confirm if you are able to share their travel details with others internally or is it strictly confidential?
*Tip #5 - Lastly, use this time while your executive is away to tidy up his/her office! Ask yourself, how you could make their re-entry process as smooth as possible upon their return? Then take care of as many of those details as you can.
Have a great time planning!
Self–Care Awareness Month in September is a time to remind us that taking care of ourselves, first and foremost, is essential.
As Assistants we proudly wear many different hats throughout our day, and we support many different roles and people. We give our positive energy and time, without a second thought, to help others accomplish their goals on a daily basis.
In this short paragraph you can probably imagine how much we truly sacrifice ourselves. This is an easy set up to become a victim of fatigue, irritability, or loss of passion.
Maintaining physical, mental, and emotional health is vital for everyone, but it can be particularly important for Assistants like us! Below are a few free tips and ways I choose keep self care top of mind!
~ Plan a mental health day once a month. Make sure to not schedule any chores or errands and make this a day of pure rest and relaxation.
~ Take a mid day break and go sit in your car and sing!
~ Take a tour of a local garden or a park
~ Inhale an upbeat smell. Try peppermint to boost your mood and motivation
~ Offer to help someone. Carry a bag, open a door, or pay for lunch for the person behind you.
~ Check in with yourself and your emotions. Sit quietly and just name without judgment what you’re feeling.
Self care is one topic I am rather passionate about and I could go on and on offering ways to check in with your self.
I hope you enjoyed this short blurb with my tips for better self care and I hope that you are making time for yourself.
September is National Self Care month so take this month as the perfect time for you to reestablish, reset or create better self care habits!
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I would like to write a little bit about building your very own Professional Portfolio!
I know when we think of a portfolio we initially associate that to an artist or a model but truthfully office assistants also need to have one.
A Professional Portfolio demonstrates your skills, your abilities, your contributions and your work ethic within your profession.
You can use this tool when asking for a raise, being considered for a promotion and especially when you are looking for a new job.
This concept is not hard to understand but it does require some strategic thinking and some creativity.
To get you inspired and charged up to begin creating your own portfolio I have outlined some topics that you may use....
1. Professionalism - Discuss your affiliations and memberships with administrative associations.
2. Communication Ability - provide evidence that you are competent in MS office. i.e. you can provide a summary of how you manage both eDocuments and hard copy documents and filing.
3. Strategic Partnership - Provide an analysis of the strategic contribution you make within the business unit you work.
4. Commitment to Training and Self Development.
5. Volunteer Work and Lifestyle Balance.
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